Primary Responsibilities:
- Manage all Media projects and task development
- Serve as the Media Team’s first point of contact for BBC ministries
- Develop and serve an ongoing relationship with Media Leads
- Serve as the Media Team’s ASANA lead
- Conduct project evaluations with ministry partners and internal Team
- Manage Media Request Form (MRF) automation as able
- Manage third-party vendors as assigned
- Other duties as assigned
Specific Tasks:
Manage incoming MRFs and/or Ministry Requests to ensure details are complete and project(s) or tasks are created and/or handed off well for production.
- Connect with MRF submitters to gain complete details
- Ensure MRF has created the proper tasks within Asana
- Connect dots between Media disciplines when MRFs are filled out incorrectly.
- Assess the Media Team’s resources available to complete requests with Ministry Excellence.
- As knowledge of project details change, effectively update task and Project Overview details in Asana
Coordinate Promo Plan discussions with Ministries to include applicable Media resource point persons.
Create projects and collaborate with Team leads to build out task lists, due dates, and dependencies in Asana
Establish and manage default file paths and project organization in Office 365
Monitor project and task status, and effectively deliver reporting on high-risk items to supervisors and Media Leadership Team
Effectively provide ongoing communication with BBC ministries to ensure:
- Clear, complete, and accurate project details
- Facilitate status updates
- Follow through (effectively pass on the information to our Team)
- Connect the ministry with the member of our Team who can provide the solution
Effectively communicate Project/Task details, including status within Media Team:
- Evaluate Project/Task status followed by communication to Media Leads
- Updating Master Project details as needed and effectively disseminate information as needed.
- Weekly Team briefs
Champion the effective use of Asana
- Best practices
- New releases
- How our Team uses it
- Create Master Projects
- Reporting
- Train new members
- Focused on innovation and automation when possible
Conduct project evaluations and annual ministry partnership evaluations
Education Required:
Bachelor’s degree in Communications or equivalent degree, and/or 2-3 years of experience in a related field.
Certificate/License Required:
None
Specific Experience Required:
- Experience in a multi-discipline creative Team
- Experience managing Team-wide information flow and overseeing project execution
- Experience driving deadlines and identifying blockers
- Experience with client-facing project intake and management
Specific Skills Required:
- Highly organized
- Self-starter
- Innovative thinker especially in regards to automated and electronic processes
- Understands the concept and production process
- Ability to communicate high-level concepts in a concise manner
- Ability to organize and manage multiple priorities
- Excellent grammar and spelling
- Ability to proof quickly
- Works well with others and is able to collaborate effectively
Physical Abilities (Demand Characteristics):
While performing the duties of this job, the employee is regularly required to use hands to handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must be able to lift up to 50 pounds.
