Coordinator, Local Missions

Major Duties:

• Local Missions Administrative Duties
  • Process Confidential Volunteer Applications.
  • Answer incoming calls.
  • Schedule appointments/meetings.
  • Calendar local missions events.
  • Prepare check requests and purchase orders.
  • Initiate orders for supplies, materials, equipment, and services when necessary.
  • Maintain local missions budgets (in-office bookkeeping).
• Bellevue Loves Memphis Workdays and Major Events
  • Prepare online registrations for service projects.
  • Order supplies needed for ministry events and programming.
  • Maintain recordkeeping of volunteers and project information.
  • Prepare purchase orders for ministry projects.
• Legacy Thrift
  • Assist with intake of information for donation requests.
  • Prepare contribution letters for donors.
  • Coordinate and schedule thrift store pickups in collaboration with volunteers.
• Disaster Relief
  • Help prepare mobilization of teams when called for a disaster.
  • Maintain paperwork for certifications.
  • Send out recruitment emails for Disaster Relief callouts.
  • Prepare registration for Disaster Relief teams.

Specific Tasks:

• Daily: Answer phone calls and emails, and direct to appropriate ministry. Assist the Local Missions Minister with administrative responsibilities.
• Regularly: Process receipts and invoices, and maintain ministry budget. Communicate to volunteers concerning various ministry activities.

Supervised By:

• Minister, Local Missions
• Receive tasks from Minister, International/National Missions, and Director, Local Missions.

Co-Workers:

• Share an open office directly with receptionist; however, there are offices for ministers, directors, and ministerial assistants.

Days/Hours:

• Monday–Friday; 40 hours
• Additional hours when requested by supervisor or for projects related to Bellevue Loves Memphis

Career Growth Opportunities:

• Computer training is available.

Safety/Ergonomic Issues:

• Minimal
• General office working conditions

Ability To Restructure Job/Environment To Fit Employee:

• Be flexible with hours when needs arise.
• Prioritize work according to deadlines.

Requirements

Education Required:

• Education equivalent to completion of 12th grade
• Minimum of 2 years experience in general office practices; computer proficiency
• Some secretarial training or college

Certificate/License Required: N/A

Specific Experience Required:

• The ability to meet and work effectively with the public
• Knowledge of office procedures
• Secretarial and bookkeeping experience
• Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint, Teams)

Specific Skills Required:

• Have an attitude of being involved in ministry, not merely providing secretarial services.
• Demonstrate a high level of trust and confidentiality.
• Display the ability to communicate well, both verbally and written.
• Create an environment that is inviting to people passing through on a daily basis.
• Handle stress when urgent situations arise.
• Develop procedures for handling complaints and problems.
• Develop procedures for handling visitors during office hours.
• Have a caring attitude, people skills, and high integrity.
• Be accessible, responsive, and flexible to handle the changing needs of the ministry.
• Have administrative, communication, computer, and organizational skills.
• Have effective verbal and writing skills.
• Perform secretarial and clerical duties with speed and accuracy without immediate or constant supervision.
• Use good judgment in recognizing scope of authority.
• Have a proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint, Teams).

Physical Abilities:

• The ability to complete multiple tasks

Working Conditions:

• Inside office cubicle