Culinary Administrative Assistant

Culinary
Full-time
The employee will assist the Culinary Manager in administrative tasks, assist in the planning and execution of ministry luncheons, dinners, special events, and weddings, work with the Hospitality Coordinator for all billing and account transfers for Culinary, and carry out all other administrative duties pertaining to Culinary Ministry. 
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Specific Tasks

• Develop and create work orders for Culinary Ministry.
• Maintain the Culinary calendar and communicate all culinary needs to the team each week.
• Work closely with the Hospitality Coordinator on all accounting transfers, spreadsheets, accounts receivable, and accounts payable.
• Create invoices for all events related to Culinary.
• Communicate with the Front-of-House Supervisor all room setup needs.
• Manage eSPACE approvals; input and maintain events on the Culinary calendar.
• Assist the Culinary Manager by being the liaison for ministries, community organization banquets, dinners, receptions, and other similar events involving Culinary.
• Complete new hire paperwork for Culinary Ministry.
• Create a weekly time schedule for Culinary staff.
• Complete administrative tasks in support of the Culinary Manager.
• Maintain communication with Culinary volunteers for event support.
• Hire servers for banquets and events when needed.
• Provide a positive, God-centered, and welcoming environment for staff, volunteers, and guests.
• As a member of the Culinary team, the incumbent is expected to support the efforts of the department even when assignments may fall outside of the job description.

Work Environment Situations

High heat to freezing temperatures, high noise level areas, and active production with high traffic. Some long hours are required periodically. The employee will work closely with Culinary staff, church members, and volunteers.

Education Required

High School Diploma or equivalent

Specific Experience Required

Computer skills, including in Microsoft Excel, Word, and Outlook. Customer service, clerical, and office experience. Great communication skills. Service industry experience.

Specific Skills Required

Reading, basic mathematics, computer literacy, communication skills, the ability to follow specific instructions, awareness of potential problems and problem-solving, and consistent repetitive production.

Physical Abilities

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel, reach with hands and arms, talk, and hear. The employee is frequently required to lift and push light loads for long distances. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions

Varying temperatures from freezing to high heat and steam. Some slippery and wet conditions. Workloads vary daily from low to extremely high.

Days/Hours

Full-time, 40 hours

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